Courses & RegistrationWelcome to the course registration information site for the School of Public Health and All enrolled SPHHS students may register online using the GWeb Information System. New SPHHS students become eligible to register once the Declaration of Intent and deposit have been returned and should register as early as possible. International students must wait to register until they have secured a J-1 or F-1 visa and have checked in on-campus with the International Services Office. See How to Register for details on using the GWeb system, and for guidance on circumstances in which the Registration Transaction Form (RTF) must be used instead. Please Get Advising Before You RegisterBefore you register, plan to meet with your advisor. Advising can take place in person or by email. Upon admission to the SPHHS you are assigned an academic advisor, who is a faculty member in your program of study. Contact information for your academic advisor is in your acceptance packet; click here for updates to the directory of advisors. The advisors are also listed under each academic program in Appendix I and Appendix III of the SPHHS Student Handbook. If you are unable to reach your academic advisor and need course advice "in a pinch," you may contact Mallory Boyd in Ross Hall 221. Your advisor will help you develop a plan for completing your program of study at SPHHS. Most programs have developed sample two year and three year course work completion plans (available when you click on your program on the Academic Programs website) that you can use as a starting point in planning your own curriculum. If you are an MPH student, you should complete the MPH core courses (except for PubH 208) within your first year. Furthermore, you should complete the following courses in your first two semesters of study: PubH201; PubH 202 or PubH 203; PubH 205. Please click here for additional quidance about the first year curriculum for MPH students. Useful questions to consider before your first meeting, especially for graduate students, include:
Registration DatesRegistration dates are semester-specific. Students enrolled in degree and certificate programs may register during the Early Registration period; different categories of students are given priority on certain days during the Early Registration Period. The Early Registration schedule for current undergraduate students is subdivided by the number of credits a student has earned to-date. The Early Registration schedule for current graduate students is divided into two days, based on the first letter of the student's last name (A-K and L-Z). Approximately three to four weeks after Early Registration begins, registration also opens to non-degree students (see below). Once eligible to register, students may continue to register for additional courses or to drop courses prior to the first day of the semester.
Please note that "hours (credits) earned" does not include courses in progress, but does include transfer credit that has been posted to your academic record. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Priority Registration | ||
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Dates
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Days
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Category Eligible to Begin Registration
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Graduate Students:
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Nov 3 - Jan 11
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All Degree-Seeking Graduate students
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Undergraduate Students:
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November 4
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Tuesday
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90 or more hours (credits) earned
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November 5
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Wednesday
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75 or more hours (credits) earned
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November 6
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Thursday
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55 or more hours (credits) earned
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November 7
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Friday
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30 or more hours (credits) earned
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Undergraduate Students with less than 30 hours (credits) earned : #
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November 10 #
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Monday
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Last names beginning L through Z only
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November 11 #
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Tuesday
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Last names beginning A through K only
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| General Registration | ||
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Dates
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Days
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Category Eligible to Begin Registration
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Nov 12 - Jan 11
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All Degree-Seeking Candidates
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Dec 1 - Jan 11
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Non-Degree students may register
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January 12
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Monday
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First Day of Classes
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| Late Registration | ||
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Dates
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Days
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Category Eligible to Begin Registration
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January 12 - 24
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Late Registration Begins for All Students (Degree and Non-Degree)
All initial registrations will incur an $80.00 Late Fee |
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January 24
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Saturday
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Last day for Add/Drop, Late Registration, and
Consortium Registration |
# Equal spaces will be reserved for each day.
Click here to access a printable PDF version. If you have any questions regarding this schedule, you may call our general information number at (202) 994-4900.
The Late Registration/Program Adjustment period begins on the first day of classes and continues through the first two weeks of the semester. A late fee is assessed for registration during this period, unless course adds/drops are made during the same web-registration session and the credits balance out exactly. Please be advised that drop/add requests not meeting these even exchange criteria may result in additional charges. If you wish to add a course after it has already met, please seek immediate guidance from the course instructor, as you will have missed important material.
Some classes fill early! Please be sure to register as soon as possible (once you are eligible) to avoid being closed out. SPHHS cannot guarantee any student a spot in a course. If you wish to get into a closed course, the instructor must approve your request; it is a good idea to email the instructor in case there is a waiting list. To register for a closed course, obtain a Registration Transaction Form from the Office of Student Records (Ross 222), have the course instructor sign the form to approve your enrollment, and return all pages of the signed form to the Office of Student Records in Ross 222.
Registration for classes incurs financial obligation. If you wish to drop a course with 100% refund/cancelation of tuition and fees, you must process this drop before the official start of classes. (GWeb registration hours conclude at 8 p.m. on the last business day before classes begin.) Dropping a course once classes have started leaves you liable for tuition and fee penalties; click here for the schedule of fee assessments which allows decreasing partial refunds through the end of the fourth week of classes. A course dropped during the first four weeks of classes will not appear on your transcript. Tuition will not be reduced or refunded due to the your absence from registered classes.
Initial registrations and course adds after the start of the semester will also incur late fees.
If you wish to make schedule changes after the program adjustment period, you must do so by Registration Transaction Form; please contact the SPHHS Office of Student Records.
Requests to waive the late registration fee for courses added after the start of the semester or requests for a full or partial refund for courses dropped after the start of the semester must be made in writing using the SPHHS Petition Form. Please provide justification and submit your petition to the Office of Student Records. Also submit a completed Registration Transaction Form. All such requests are reviewed on a case-by-case basis.
Withdrawing from a course once classes have started leaves you liable for tuition and fee penalties; click here for the schedule of fee assessments. A course dropped after the fourth week but before the end of the eighth week of Fall or Spring semesters is termed a "withdrawal" and will be assigned a notation of W (Authorized Withdrawal) on your transcript.
The deadline for dropping a course without academic penalty is the end of the eighth week of classes in the fall and spring semesters. After this deadline, withdrawals are not possible except by presenting an SPHHS Petition Form to the Office of Student Records. These petitions are reviewed on a case-by-case basis by the Associate Dean for Student and Faculty Development. Failure to withdraw by these procedures can result in an extended financial obligation and the recording of a grade of F (Failure) or a notation of Z (Unauthorized Withdrawal).
If you need to drop a course after the fourth week of classes, and believe you have justification for doing so without a transcript notation of W and with full or partial refund of tuition fees, you must complete an SPHHS Petition Form and submit this form with your completed RTF to the SPHHS Office of Student Records. These petitions will be reviewed on a case-by-case basis.
If you wish to withdraw from the University (including all of your courses) and do not plan to return to GW to complete your degree, you must complete a Complete Withdrawal Form and submit it to the Office of Student Records for processing. GW also asks that withdrawing students complete an exit survey; undergraduate students click here for the survey, and graduate students click here. To ensure that your withdrawal is complete, make sure that you contact all offices that need to be informed of your leaving; failure to do so may result in your incurring additional expenses. The Complete Withdrawal Form includes a partial list of these offices.
The University reserves the right to cancel courses because of low enrollment or staffing changes. Please refer to Course Schedules for the most up-to-date information. If a course is canceled by the University, 100% of tuition and fees will be refunded.
The continuous enrollment policy is very important, so don't forget to register! Once enrolled in a degree program, you are expected to be continuously registered for at least one credit during the Fall and Spring semesters and actively engaged in fulfilling the requirements for your degree until you graduate. You are considered to be continuously enrolled when registered for at least one credit of coursework. Unless you are graduating that Summer, you do not have to be enrolled in the Summer sessions if you don't wish to take courses.
For further information on how to main your enrollment status, contact the Office of Student Records, or refer to the Student Handbook, under Maintain Your Enrollment Status.
International students in the U.S. on an F-1 or J-1 visa have special legal requirements for remaining enrolled. Click here for more information.
Any student admitted provisionally must meet with his/her faculty advisor prior to registration. A hold is placed on the accounts of these students to ensure that they have been advised prior to registering. In order to remove this hold, ask your advisor to contact Jennifer Lyles in the Office of Recruitment and Admissions (sphjll@gwumc.edu) to let her know that you've been advised and are now ready to register for courses.
Any student placed on academic probation must meet with his/her faculty advisor prior to registration. A hold is placed on the accounts of these students to ensure that they have been advised prior to registering. In order to remove this hold, ask your advisor to email Mallory Boyd (mallory@gwu.edu) in the Office of Student Academic and Career Development Services to let them know that you've been advised and are now ready to register for courses.
Office of University Students (OUS) makes on-campus credit courses available to non-degree, visiting students; current tuition, fee, and registration information for visiting students can be accessed at the OUS website [ http://www.gwu.edu/~ous/ ]. Registration priority is given to students in the degree and certificate programs. All non-degree students may register for classes on a space-available basis during the designated Early Registration dates. For application and registration procedures, see How to Register.
There are a few SPHHS courses (such as Special Project or Independent Study) for which variable credit registration is allowed. If you register for one of these courses, it is your responsibility to ensure that the credits match your curriculum requirements. Refer to the curriculum plan for the year in which you matriculated in your degree program to find out the number of credits that are required. Then register for the correct number of credits!! Failure to do so will result in having to adjust the credit hours, which may result in a financial penalty and a delay in graduation.
Please note that the GWeb system will automatically default to the lowest credit hour when you register. To increase the credits, you will need to go back out to the Registration Menu and click on "Change Credit Hours" to make the changes.
Students on federal financial aid MUST register for the SAME NUMBER of credit hours as listed in their financial aid application. If you fail to register for the appropriate credit hours, your financial aid award may be lost or adjusted. Please consult the Office of Student Financial Assistance in Rice Hall 310 if you have any questions specific to financial aid eligibility.
Certification for graduate student financial aid is based upon total number of credit hours for which you register in a given semester. Half-time status requires being registered for 5-8 credit hours; students registered for 9 credit hours or more are considered full-time. Students registered for fewer than the requisite number of credit hours may be approved for half-time or full-time certification if they are working on their special projects, dissertations, residencies, internships, or practicums, or are preparing for comprehensive exams. Certification forms may be obtained on the web or from the Office of Student Records in Ross 222.
A student may register for independent study only with the approval of the faculty member offering the independent study, the student's advisor, and the Dean's Office. To obtain approval, complete a petition form and a Registration Transaction Form. To obtain these forms, please stop by Ross 222, or download them from the Forms page
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Health Services! This website will help you better understand the most essential policies and procedures regarding registration for classes at the SPHHS.